Please follow instructions in "How to apply" below. Applications that are not received at the right email address or incomplete will not be considered.

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Are you a scientist or biopharma marketer looking for a career in project management and administration in the Biopharma/Medtech marketing sector? Do you embrace high-pace, exciting work environment on the very forefront of bioinnovation? Then you should apply to join our team!

 

Reciprocal Space is a world-leading design studio based in London. We design visuals for biotech, medtech and pharmaceutical companies to communicate their R&D, technology, products and services in an engaging and professional way. We work at the interface of creative high-end design and scientific precision. Our services span presentation design, 3D and 2D animation, illustrations, infographics, branding, web design, video/photography, VR/AR and more.

 

We are looking for a project administrator and manager with exceptional organisational skills, a positive and friendly can-do attitude. If you are excited about working on projects at the very forefront of biotech and medical innovation, with clients from all over the world, are passionate about science, new technologies mixed with high-end design; if you embrace fast-pace, exciting work environment - then you have what it takes to join our team!

 

You will support the day-to-day operations of our creative team, manage the flow of creative projects for the studio, collaborating with designers and clients, planning resources and schedules and also assisting the studio Directors with a variety of tasks.

 

This is a 100% in-person position. You will be based at our London office and work hand-in-hand within our dynamic team of designers, animators and scientists.

 

What we expect from you:

• Education/background, experience or a strong proven literacy in science or medicine is required. Applications not satisfying this condition will not be processed

• Practical experience as studio manager, project administrator/coordinator or similar role either in a scientific or creative industry.

• Excellent administration, organisation, and planning skills. Ability to schedule and manage numerous projects of various scales with confidence and rigour.

• Knowledge of project management tools (such as ClickUp, Asana etc).

• Fluent in MS Office suite - especially Excel, incl. automations

• Skilled and influential communicator with an excellent (spoken and written) command of English; with fantastic professional and interpersonal skills.

• Solid organisation and time-management skills.

• Problem solver with meticulous attention to detail, a positive approach and ability to multi-task.

• Experience in using InDesign, Illustrator, Photoshop is a strong advantage.

• Experience in Python or R would be an advantage

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Your key responsibilities:

 

• Client communication via email and phone - regular project updates, chasing, invoicing etc.

• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)

• Break projects into doable tasks and set timeframes and goals; create and update workflows

• Order resources, like equipment and software

• Retrieve necessary information (e.g. user/client requirements and relevant case studies)

• Track expenses and predict future costs

• Monitor project progress and address potential issues

• Measure and report on projects performance

• Act as the point of contact for all the team members at Reciprocal Space

• Manage team workload, projects deadlines and milestones

• Proactive, autonomous mindset, curious

• Marketing support (design of social media posts, sales collateral, newsletters)

• Maintaining and developing internal databases

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What we offer:

• Competitive salary (depending on experience)

• Exciting work at the very forefront of science and innovation allowing you to shape the new era of medical and technological innovations

• Exceptional "Google-style" offices at London's Design District: bespoke high-end office furniture, relaxing breakout spaces, stunning views over London, free yoga classes, rooftop basketball court, restaurant and bar downstairs, regular company social events

• Healthy mixture of working independently and with the team

• Friendly international environment of young, positive and passionate professionals!

• Access (remote or on-site) to high-performance workstations

• We encourage self-development of our team members - sponsoring courses, conferences and career development workshops

 

How to apply:

Please email your:

• CV

• portfolio

• motivational letter

• two reference letters or referee contact details (at least one needs to be your previous or current line manager)

 

to the email address: office@reciprocal.space

stating "Project Manager Application 07-2025 Name Surname" in the title of the email.

 

*** Only applications received via email will be considered! ***

*** We will not respond to applications via LinkedIn ***

 

In the motivational letter, please clearly explain:

• what is the extent of your experience/background in science or medicine

• why do you want to work at Reciprocal Space

• how do you approach data-driven visual storytelling?

• what design means to you and how you approach the creative process

• what you would like to learn while working at Reciprocal Space

• what professional achievement are you most proud of

 

Visit our website https://www.reciprocal.space if you would like to learn more about Reciprocal Space.

 

We are really looking forward to seeing our application!